PTA PRESIDENT (Executive Board)

• Direct the affairs of the association with the other members of the executive board for the term of the office specified in the WoodCreek Jr. High PTA bylaws
• Directing monthly board meetings
• Directing general meetings during the year (4)
• Attneding any special meetings needed throughout the year
• President does not have a budget

 

Treasurer (Executive Board)

• Receive and distribute money as sent forth in the budgets
• Maitain orderly record of financial documents and complete tax document records
• Audit to start of the year with correct forms and documents
• Pay bills, deposit all monies within three (3) days of receipt.
• Run organized and efficient budget meeting committees
• Remain up to date on bylaws and standing rules
• Pay taxes on time

 

VP VIPS (Executive Board)

• Maintain an electronic list of all volunteers with name, contact information and preference of activity
• Lead orientation kickoff in the beginning of the school year
• The Volunteer Coordinator will coordinate with WCJH principal and chairman of each committee to assign and fill their faculty, staff and PTA requests for volunteers 
• Contact all volunteers in a personal manner and maintain engagement to promote a relationship between PTA and volunteers.
• Assess the need for volunteers in all areas of school
• Provide training and guidance to all volunteers.
• Show appreciation for volunteers
• Report volunteer hours monthly
• Investigate and consider additional areas for volunteer opportunities

 

Secretary (Executive Board)

• Attend Executive and General board meetings
• Request all Plans of Work from PTA Board in the beginning of the year
• Acquire signatures for the ethics document in the beginning of the year
• Send meeting reminders to PTA board about meetings
• Weekly requests for eNews from all board members and committees to submit to
• WCJH Secretary.
• Lead the yearly ByLaws meeting to review, update and submit for approval.
• Assist President with meetings
• Maintain binder including Plans of Work, Ethics signatures, meeting minutes, motion documents, PTA membership lists, etc.

 

VP of Membership (Executive Board)

• Facilitate the work of the membership committee and ensures timely, accurate communication with other PTA committees and officers.
• Collect membership dues
• Early Bird dues for reporting members to TX PTA
• Fall membership reporting
• Founders Dinner
• Attend Rally day in Austin
• Gather a committee to select individuals for recognition by awarding TX PTA Honorary
• Life Membership and TX PTA extended service award.
• Report Newly elected officers to TX PTA via the local officer information form.
• Attend summer national PTA convention, Leadership seminars, annual convention, etc.

 

VP Fundraising (Executive Board)

• Plan and oversee fundraisers for the school
• Raise money for programs
• Run Fall and Spring fundraisers (Big Kahuna and Howlapalooza)
• Identify vendors
• Identify possible donors and sponsors
• Obtain donations via local businesses and possible corporate donations

 

Parliamentarian (Executive Board)

• Advise the presiding officer, other officers and members of the PTA on matters of parliamentary procedures.
• Read and study the bylaws and standing rules and Roberts Rules of order.
• Attend all meetings.

 

VP Programs (Executive Board)

• Responsible for PTA sponsored school programs
• Research book and fund student programs
• Identify grade level needs and coordinate programs. Coordinate visits for great outcome
• Coordinate programs to support curriculum
• Preform duties of VP as outlined by bylaws and standing rules.

 

8th Grade Celebration

• Plan and coordinate the year’s 8th grade celebration within the guidelines and budget put forward by TX PTA and WCJH PTA.
• Develop and approve theme
• Book the date with WCJH principal
• Book venue (if appropriate), DJ, balloons, photo booth, etc
• Lead committee meetings
• Kickoff advertising of event
• Print invitations
• Coordinate ticket sales, decorations, props, snacks, drinks
• Request donations and find sponsors

 

Workroom Coordinator

• Help Staff with workroom requests
• Positions and Committee Descriptions
• Coordinate schedule for volunteers as needed
• Maintain workroom and supplies

 

Social Media/Publicity

• Keep parents updated on deadlines, upcoming events, volunteer opportunities and to get photos and articles ab out WCJH published in local news publications.
• Update WoodCreek JH parents and WoodCreek JH PTA Facebook pages.
• Monitor public social media sites for inappropriate content
• Find alternative ways to have WCJH and events known to the public and parents

 

Webmaster

• Update and maintain the WCJH PTA website, PTA roster, calendar, Hika Shop & articles are correct.
• Collect info from OTHS and KHS for articles
• Maintain GoDaddy emails and monitor.

 

Fun Food Friday

• Coordinate with WCJH principal and PTA President the dates in which Fun Food
• Friday will occur
• Send eNews notifications about the date of FFF with specifics of items, prices, etc.
• Purchase items which will be offered for sale (Chick-fil-A, pizza, candies, beverages).
• Request volunteers and organize locations of sales throughout the school.
• Setup and Teardown on the day of event

 

Hospitality

• Organize donations and set-up/teardown for WCJH staff hospitality events.
• Produce 7-10 staff evetns and assist additional events as needed
• Back to school lunch, grab and go snacks for teacher’s lounge (M&M day), pies provided to each teacher and staff for Thanksgiving, treat bags in mailboxes in conjuction with the 12 days of Christmas.

 

Library Liaison

• Setup a schedule for shelf check and shelving
• Coordinate with librarian when she will need volunteers

 

Spiritwear Coordinator

• Research different vendors
• Decide on a theme or design for the new school year’s spirit wear (with approval of WCJH principal)
• Discuss with vendors and submit orders
• Sell spirit wear at different events (TNT, WOW, VIPS and any other event).
• Coordinate online sells.

 

Historian

• Maintains a record of the activities and achievements of the PTA.

 

Reflections

• Manages Reflections contest for our school. (The PTA's national/state arts competition.)
• Advertises to solicit entries, coordinates judging.

 

Spirit Nights

• Works with the area restaurants and businesses to coordinate events where PTA receives a percentage of proceeds.