PTA PRESIDENT (Executive Board)
- Direct the affairs of the association with the other members of the executive board for the term of the office specified in the WoodCreek Jr. High PTA bylaws
- Directing monthly board meetings
- Directing general meetings during the year (4)
- Attneding any special meetings needed throughout the year
- President does not have a budget
Treasurer (Executive Board)
- Receive and distribute money as sent forth in the budgets
- Maitain orderly record of financial documents and complete tax document records
- Audit to start of the year with correct forms and documents
- Pay bills, deposit all monies within three (3) days of receipt.
- Run organized and efficient budget meeting committees
- Remain up to date on bylaws and standing rules
- Pay taxes on time
VP VIPS (Executive Board)
- Maintain an electronic list of all volunteers with name, contact information and preference of activity
- Lead orientation kickoff in the beginning of the school year
- The Volunteer Coordinator will coordinate with WCJH principal and chairman of each committee to assign and fill their faculty, staff and PTA requests for volunteers
- Contact all volunteers in a personal manner and maintain engagement to promote a relationship between PTA and volunteers.
- Assess the need for volunteers in all areas of school
- Provide training and guidance to all volunteers.
- Show appreciation for volunteers
- Report volunteer hours monthly
- Investigate and consider additional areas for volunteer opportunities
Secretary (Executive Board)
- Attend Executive and General board meetings
- Request all Plans of Work from PTA Board in the beginning of the year
- Acquire signatures for the ethics document in the beginning of the year
- Send meeting reminders to PTA board about meetings
- Weekly requests for eNews from all board members and committees to submit to
- WCJH Secretary.
- Lead the yearly ByLaws meeting to review, update and submit for approval.
- Assist President with meetings
- Maintain binder including Plans of Work, Ethics signatures, meeting minutes, motion documents, PTA membership lists, etc.
VP of Membership (Executive Board)
- Facilitate the work of the membership committee and ensures timely, accurate communication with other PTA committees and officers.
- Collect membership dues
- Early Bird dues for reporting members to TX PTA
- Fall membership reporting
- Founders Dinner
- Attend Rally day in Austin
- Gather a committee to select individuals for recognition by awarding TX PTA Honorary
- Life Membership and TX PTA extended service award.
- Report Newly elected officers to TX PTA via the local officer information form.
- Attend summer national PTA convention, Leadership seminars, annual convention, etc.
VP Fundraising (Executive Board)
- Plan and oversee fundraisers for the school
- Raise money for programs
- Run Fall and Spring fundraisers (Big Kahuna and Howlapalooza)
- Identify vendors
- Identify possible donors and sponsors
- Obtain donations via local businesses and possible corporate donations
Parliamentarian (Executive Board)
- Advise the presiding officer, other officers and members of the PTA on matters of parliamentary procedures.
- Read and study the bylaws and standing rules and Roberts Rules of order.
- Attend all meetings.
VP Programs (Executive Board)
- Responsible for PTA sponsored school programs
- Research book and fund student programs
- Identify grade level needs and coordinate programs. Coordinate visits for great outcome
- Coordinate programs to support curriculum
- Preform duties of VP as outlined by bylaws and standing rules.
8th Grade Celebration
- Plan and coordinate the year’s 8th grade celebration within the guidelines and budget put forward by TX PTA and WCJH PTA.
- Develop and approve theme
- Book the date with WCJH principal
- Book venue (if appropriate), DJ, balloons, photo booth, etc
- Lead committee meetings
- Kickoff advertising of event
- Print invitations
- Coordinate ticket sales, decorations, props, snacks, drinks
- Request donations and find sponsors
Workroom Coordinator
- Help Staff with workroom requests
- Positions and Committee Descriptions
- Coordinate schedule for volunteers as needed
- Maintain workroom and supplies
Social Media/Publicity
- Keep parents updated on deadlines, upcoming events, volunteer opportunities and to get photos and articles ab out WCJH published in local news publications.
- Update WoodCreek JH parents and WoodCreek JH PTA Facebook pages.
- Monitor public social media sites for inappropriate content
- Find alternative ways to have WCJH and events known to the public and parents
Webmaster
- Update and maintain the WCJH PTA website, PTA roster, calendar, Hika Shop & articles are correct.
- Collect info from OTHS and KHS for articles
- Maintain GoDaddy emails and monitor.
Fun Food Friday
- Coordinate with WCJH principal and PTA President the dates in which Fun Food
- Friday will occur
- Send eNews notifications about the date of FFF with specifics of items, prices, etc.
- Purchase items which will be offered for sale (Chick-fil-A, pizza, candies, beverages).
- Request volunteers and organize locations of sales throughout the school.
- Setup and Teardown on the day of event
Hospitality
- Organize donations and set-up/teardown for WCJH staff hospitality events.
- Produce 7-10 staff evetns and assist additional events as needed
- Back to school lunch, grab and go snacks for teacher’s lounge (M&M day), pies provided to each teacher and staff for Thanksgiving, treat bags in mailboxes in conjuction with the 12 days of Christmas.
Library Liaison
- Setup a schedule for shelf check and shelving
- Coordinate with librarian when she will need volunteers
Spiritwear Coordinator
- Research different vendors
- Decide on a theme or design for the new school year’s spirit wear (with approval of WCJH principal)
- Discuss with vendors and submit orders
- Sell spirit wear at different events (TNT, WOW, VIPS and any other event).
- Coordinate online sells.
Historian
- Maintains a record of the activities and achievements of the PTA.
Reflections
- Manages Reflections contest for our school. (The PTA's national/state arts competition.)
- Advertises to solicit entries, coordinates judging.
Spirit Nights
- Works with the area restaurants and businesses to coordinate events where PTA receives a percentage of proceeds.